Are you looking for an exciting short-term opportunity to showcase your administrative skills? Postbank is currently seeking a dedicated and detail-oriented Admin Officer to support their Variation Notice project. This fixed-term contract position is based at the Head Office in Pretoria and offers a chance to contribute to a key project within the Human Resources business unit. Read on to learn more about this role and how you can apply.
Location: Head Office, Pretoria
Position Status: Fixed-Term Contract (3-Months)
Closing Date: 31 July 2024
Purpose of the Job
An exciting opportunity has arisen within Postbank for an Administrator to support the Variation Notice project, specifically focusing on Card Distribution. This fixed-term contract (FTC) position lasts for 3 months and is ideal for individuals looking to contribute to a significant project within the Human Resources business unit. Interested candidates are encouraged to submit their applications or discuss with their line managers for consideration for this short-term assignment.
Job Responsibilities
The Administrator will provide a full range of administrative services within the Variation Notice project, including but not limited to:
- Arranging and coordinating meetings, recording and capturing minutes, and following up on action items on behalf of management.
- Preparing agendas, reports, statistics, and general correspondence.
- Gathering and assembling necessary background information and management data, analyzing it, and reporting in the required format.
- Designing and preparing presentations, reports, and statutory returns using operational knowledge to meet requirements.
- Handling all correspondence and inquiries, directing, coordinating, and escalating issues for resolution.
- Providing administrative support for the Card Replacement project.
- Coordinating weekly timesheets, overtime, and any other project-related claims.
- Developing and maintaining a filing/retrieval system; coordinating filing and backups.
- Setting up and managing a document repository for the project.
- Coordinating all financial administration duties (staff refreshments, telephone, private calls, etc.).
- Ordering uniforms, name tags, materials, and stationary.
- Creating, modifying, and maintaining databases on system modules (e.g., MySAP).
- Assisting with administrative duties related to the advertisement of positions.
- Receiving and welcoming guests, including management guests.
- Capturing and acknowledging supporting documents, acceptance of offers, and other relevant documents.
- Drawing and maintaining statistics on training interventions and absenteeism.
- General housekeeping duties.
- Assisting with interview logistics, venue arrangements, and candidate invitations.
- Handling HR and general inquiries, both verbally and in writing.
- Assisting with updating employees’ data and files.
- Assisting with the preparation, distribution, and gathering of feedback for various correspondences sent to candidates.
- Assisting with assessment logistics and queries relating to assessment links and venue logistics.
Qualifications and Experience
- Grade 12 Certificate (NQF Level 4)
- NQF Level 6 qualification in Administration or a related field
- 1 to 3 years of administrative or related experience
- Sound computer literacy, particularly with MS Office (Word, Excel, PowerPoint)
- Fluent in English with excellent communication and influencing skills
- Hands-on approach to work with excellent computer literacy skills
- Ability to liaise with stakeholders, plan, organize, coordinate, and control tasks
- Strong interpersonal skills, verbal and communication skills (read, write, speak)
- Ability to prioritize tasks, reason soundly, solve problems, and work independently
- Analytical, accurate, and able to handle stress and work under pressure
- Initiative, self-motivation, output, and deadline-driven mindset
How to Apply
If you meet the above requirements and wish to apply, please forward your Curriculum Vitae (CV) to [email protected]. Please indicate in the subject line the position you are applying for. To view the full position specification, log on to Postbank Careers and click on Careers.
