The Joburg Metro Bus invites suitably qualified applicants to apply for their Permanent Executive Secretary vacancy. This is an exciting opportunity for experienced administrative professionals to provide critical support in the Office of the Managing Director. The closing date for applications is 26 July 2024. Below are the details for the position and how you can apply.
Position Details
Post: Executive Secretary
Department: Office of the Managing Director
Remuneration: Grade C2 (Task Level 10)
Location: Metrobus Head Office
Purpose of the Job
The primary purpose of this role is to provide a range of administrative support services to the Managing Director to promote administrative efficiency. The Executive Secretary will coordinate and organize activities and requirements associated with the Managing Director’s Office. The position is responsible for communication, planning, prioritization, and organization of critical and confidential appointments, events, functions, and meetings in the MD’s Office.
Qualifications and Experience
- Education: Grade 12/ NQF level 4 plus a three (3) year tertiary level Diploma / NQF level 6 Qualification in Business Administration or a similar qualification at NQF level 6.
- Computer Literacy: Proficiency in MS-Office Applications, namely MS Word, PowerPoint, Excel, and Outlook.
- Experience: A minimum of three (3) years’ relevant executive support role experience in a secretarial/clerical or administrative office environment.
Key Performance Areas
- Administrative Support: Manage the diary, handle telephone calls, file documents, take minutes for EMT meetings, and provide other administrative support to the Managing Director’s Office.
- Progress Monitoring: Track and report to the MD on the progress of all work assigned to EMT members.
- Resource Management: Receive and dispatch goods and resources allocated to the MD’s office, and account for all allocated items.
- Communication: Liaise with Office Administrators and remind Departmental executives about urgent duties and meetings.
- Record Keeping: Maintain comprehensive and accurate records of reports, memos, and submissions received and dispatched by the office.
- Meeting Organization: Schedule meetings, send reminders, and organize catering when necessary.
- Housekeeping: Ensure good housekeeping and occupational health and safety standards in the MD’s office.
Core Competencies
- Computer Literacy: High-level end-user skills in MS Word, PowerPoint, Excel, MS Project, and Outlook.
- Communication Skills: Excellent written and verbal communication at all levels.
- Report Compilation: Ability to compile business reports.
- Multitasking: Strong multitasking abilities.
- Networking: Effective networking abilities.
- Time Management: Excellent time management skills.
- Problem-Solving: Strong problem-solving skills.
- Event Coordination: Effective event coordination skills.
- Project Management: Skills in office/administrative project management.
- Customer Care: Strong customer care skills.
How to Apply
Please note that only online applications will be considered. To apply, please use the following link:
Apply for Executive Secretary Vacancy
Download the Executive Secretary Vacancy Advert Joburg Metro Bus here
For enquiries only, please contact:
Email: [email protected]
Contact Person: Bridget Mavuso – 011 403 4300
Closing Date
The closing date for applications is 26 July 2024.
Don’t miss out on this opportunity to join the Joburg Metro Bus team and contribute to the efficient running of the Managing Director’s Office. Apply now and take the next step in your career!